Last updated: 21st January 2026

BerryView Homes is committed to protecting the privacy, dignity, and rights of the children and young people in our care, as well as their families, staff, partners, and website visitors. We take our legal and ethical responsibilities seriously and comply with all applicable UK data protection and safeguarding laws.

This policy explains how we collect, use, store, and protect personal information.

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1. Who We Are

BerryView Homes is a UK-based children’s care provider supporting children and young people aged **8–17 years** in a safe, nurturing, and respectful environment.

Website: [https://berryviewcare.co.uk]

For the purposes of data protection law, BerryView Homes is the Data Controller.

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2. Our Legal Framework

We comply with all relevant UK legislation and regulatory guidance, including:

• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018
• Children Act 1989 & 2004
• Ofsted regulations and safeguarding standards
• Health and social care regulatory requirements

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3. Information We Collect

We may collect and process the following types of personal data:

a) Children & Young People

• Full name, date of birth, and contact details
• Care plans, assessments, and placement information
• Health, medical, and behavioural records
• Education and safeguarding information

b) Parents, Guardians & Professionals

• Names and contact details
• Relationship to the child
• Communication records and consent information

c) Staff & Applicants

• Employment and recruitment information
• DBS and safeguarding checks
• Training and qualification records

d) Website Visitors

• Contact form submissions
• Basic technical data (IP address, browser type, cookies)

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4. How We Use Personal Information

We only use personal data where there is a lawful reason to do so. This includes:

• Providing safe and appropriate care and support
• Safeguarding children and young people
• Meeting legal, regulatory, and Ofsted requirements
• Communicating with families, professionals, and authorities
• Managing staff recruitment, employment, and training
• Responding to enquiries via our website

We never sell personal data to third parties.

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5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

• Legal obligation
• Vital interests (to protect life and wellbeing)
• Public task
• Legitimate interests
• Consent (where required)

For children’s data, safeguarding and care obligations always take priority.

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6. Data Sharing

We may share personal information only where necessary and appropriate, including with:

• Local authorities
• Health and education professionals
• Ofsted and regulatory bodies
• Emergency services (where required)

All data sharing is carried out securely and in line with the law.

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7. Data Security

BerryView Homes takes strong measures to protect personal data, including:

• Secure digital systems and access controls
• Confidential paper record storage
• Staff training on data protection and confidentiality
• Regular reviews of data handling practices
• Access to sensitive information is restricted to authorised personnel only.

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8. Data Retention

We keep personal data only for as long as necessary and in line with legal and regulatory requirements. When data is no longer required, it is securely deleted or destroyed.

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9. Your Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request erasure (where applicable)
• Restrict or object to processing
• Request data portability

Requests involving children’s data are handled with particular care, safeguarding, and legal guidance.

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10. Safeguarding & Confidentiality

Safeguarding is at the heart of everything we do. While we respect confidentiality, information may be shared without consent if required to protect a child or young person from harm.

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11. Cookies & Website Use

Our website may use cookies to improve functionality and user experience. Cookies do not collect sensitive personal information. You can manage cookie settings through your browser.

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12. Changes to This Policy

We may update this Privacy & Compliance Policy from time to time to reflect changes in law, regulation, or our services. The most current version will always be available on **berryviewcare.co.uk**.

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13. Contact Us

If you have questions about this policy or how we handle personal data, please contact us:

BerryView Homes

Website: [https://berryviewcare.co.uk]
Email: [info@berryviewcare.co.uk]

If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO).

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